Multi-Factor Authentication Implementation

AIMS is working with DoIT and is the implementation partner for the NetID Multi-Factor Authentication (MFA) roll out currently underway. MFA takes the form of an app on your smartphone, or a keychain fob also known as a token from a security company called Duo. For those not familiar with MFA, it is a security measure based upon something you know (your NetID and its password) and something you have (the Duo app or token(fob). If someone learns your NetID/password, they still cannot login as you because they do not have your phone or fob.

The roll out will occur for all AIMS customers over the next few months. Setup is an easy self-serve process for which DoIT has very clear and easy documentation and videos available. The smartphone app receives a push notification when you log in using your NetID and is the simplest method of MFA since you need only tap a green check mark to complete the login sequence. If using the fob, you will be prompted to enter a unique 6-digit passcode it generates for you.

For more information on this important new NetID security feature, please see DoIT's MFA-Duo Getting Started page. All regular University employees will be required to use MFA-Duo by the conclusion of March, 2019. Students are not included in this phase of the roll out but will be required to use MFA-Duo in the future.

MFA-Duo Implementation Schedule:

Date Event Notes
2018-12-05 MFA-Duo- Human Resources- On-Site Date Onsite delivery of fobs. Location: TBD
2018-12-12 MFA-Duo- Human Resources- Go-Live Date Date on and after MFA-Duo is required.
2018-12-12 MFA-Duo- Office of VCFA, Madison Budget Office, Office of Legal Affairs, & Office of Compliance- On-Site Date Onsite delivery of fobs. Location: Bascom 52
Time: 10:30am-12:00pm
2018-12-19 MFA-Duo- Office of VCFA, Madison Budget Office, Office of Legal Affairs, & Office of Compliance- Go-Live Date Date on and after MFA-Duo is required.
2019-01-03 MFA-Duo- Business Services- On-Site Date Onsite delivery of fobs. Location: 21 N. Park St. 6202
Time: 10:30am-12:00pm
2019-01-07 MFA-Duo- FP&M- On-Site Date Onsite delivery of fobs. 445 Henry Mall: TBD
2019-01-09 MFA-Duo- Business Services- Go-Live Date Date on and after MFA-Duo is required.
2019-01-09 MFA-Duo- International Division- On-Site Date Onsite delivery of fobs. Ingraham: Room 206
Time: 10:30am-12:00pm
2019-01-10 MFA-Duo- International Division- On-Site Date Onsite delivery of fobs. Bascom: Room 260
Time: 10:30am-12:00pm
2019-01-11 MFA-Duo- International Division- On-Site Date Onsite delivery of fobs. Red Gym: 3rd Floor Conference Room
Time: 10:30am-12:00pm
2019-01-14 MFA-Duo- FP&M- On-Site Date Onsite delivery of fobs. 30 N. Mills: Room 458
Time: 10:30am-12:00pm
2019-01-15 MFA-Duo- Engineering- On-Site Date Onsite delivery of fobs. Location: TBD
2019-01-16 MFA-Duo- International Division- Go-Live Date Date on and after MFA-Duo is required.
2019-01-23 MFA-Duo- FP&M- On-Site Date Onsite delivery of fobs. Environment, Health & Safety: Room 250
Time: 10:30am-12:00pm
2019-01-23 MFA-Duo- Engineering- Go-Live Date Date on and after MFA-Duo is required.
2019-01-28 MFA-Duo- FP&M- On-Site Date Onsite delivery of fobs. WARF: Room 132
Time: 10:30am-12:00pm
2019-01-29 MFA-Duo- FP&M- On-Site Date Onsite delivery of fobs. Service Building: Room 201G
Time: 10:30am-12:00pm
2019-01-30 MFA-Duo- FP&M- Go-Live Date Date on and after MFA-Duo is required.
2019-01-31 MFA-Duo- UHS- On-Site Date Onsite delivery of fobs. 333 E. Campus Mall: Room 7906
Time: 10:30am-12:00pm
2019-02-06 MFA-Duo- UHS- Go-Live Date Date on and after MFA-Duo is required.
2019-02-07 MFA-Duo- RecSports- On-Site Date Onsite delivery of fobs. 445 Henry Mall: TBD
2019-02-13 MFA-Duo- RecSports- Go-Live Date Date on and after MFA-Duo is required.
2019-02-14 MFA-Duo- PopHealth (WARF offices only)- On-Site Date Onsite delivery of fobs. WARF: Room 132
Time: 10:30am-12:00pm
2019-02-20 MFA-Duo- PopHealth (WARF offices only)- Go-Live Date Date on and after MFA-Duo is required.
2019-02-21 MFA-Duo- Office of Business Engagement- On-Site Date Onsite delivery of fobs. 445 Science Drive: Conference Room
2019-02-27 MFA-Duo- Office of Business Engagement- Go-Live Date Date on and after MFA-Duo is required.
2019-02-28 MFA-Duo- DCS- On-Site Date Onsite delivery of fobs. 21 N. Park: TBD
2019-03-06 MFA-Duo- DCS- Go-Live Date Date on and after MFA-Duo is required.

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